There’s something special about walking into a wedding and seeing those thoughtful little details that tie everything together. On-the-day signage isn’t just there to look pretty (though it absolutely does), it also helps your guests know where to go, what’s happening, and feel truly welcomed into your day.
If you’re not sure what signs you actually need, and which ones are just nice to have, this post is for you. Here’s a simple breakdown of the must-haves, and the extras that’ll make your celebration feel even more personal.
The Essentials (Don’t Skip These)
These are the core signs that most couples include, they’re functional, photogenic, and totally worth it.
Welcome Sign
This is your first impression - the sign that says “yes, you’re in the right place!” It usually goes at the ceremony or venue entrance and can include your names, date, or even a short quote that sets the tone for the day.
Seating Plan
Unless you're doing free seating, a seating chart is a must. Whether you go for a classic list or something a bit more creative, this is what helps guests find their place quickly and avoid that awkward hovering moment.
Table Signs or Numbers
These go hand-in-hand with your seating plan - they help guests actually find their tables once they’ve figured out where they’re sitting. Matching the table signs to your overall stationery design is such a simple way to elevate your reception look.
Place Cards & Menus
Place cards help personalise each guest’s setting, and they make a table feel considered and styled. Menus let your guests know what they’ll be enjoying (and build a little excitement for dinner!). You can place them individually or one per table - totally up to you.
💡 Top Tip: Combine the two! A menu printed with each guest’s name is a stylish and practical option, with fewer items on the table, and it feels a bit more personal too.
Reserved Seating Tags
Often overlooked but genuinely essential. These tags help ensure that immediate family, close friends, or guests with special requirements have seats saved for the ceremony. You can tie them to chairs or place them directly on seats — either way, they help avoid any awkward shuffling or uncertainty when guests arrive. Plus, they add another little moment of polish to your ceremony setup.
The Lovely Extras
These aren’t essential, but they add a real sense of polish and personality to the day. If you’ve got room in your budget (or if you are like me and just love the little details) these are the ones to consider:
Order of the Day Sign
This sign shows the flow of the day, ceremony, drinks, dinner, dancing, so guests know what’s coming and when. It’s basically your wedding day itinerary, but make it chic.
Vow Books
Swap the printed-out vows on crumpled paper for a beautiful pair of keepsake vow books. Not only do they look lovely in your ceremony photos, but they also make a special memento for years to come.
Order of Service Booklets
These aren’t just for religious ceremonies, an Order of Service booklet can add a truly personal touch to any style of wedding. Use it to share the running order, any readings or songs, and a heartfelt thank-you to your guests and wedding party. Want to go a step further? Add a few photos of the two of you, or add a timeline of your wedding day - it’s a lovely way to let guests feel even more connected to your day.
Bar or Drinks Menu
Let people know what they’re sipping! A drinks menu at the bar adds a touch of elegance, and it’s especially handy if you’re serving signature cocktails or offering a choice of wines.
Final Thoughts
Your wedding signage should feel like an extension of your style. Whether you’re keeping it simple with a few key pieces or going all out with vow books, bar signs, and everything in between, these thoughtful touches help tie your day together beautifully.
✨ Ready to design your on-the-day stationery? Take a look at our on-the-day stationery, or get in touch to chat about something bespoke.
